You’ve just closed an Office document and accidentally clicked Don’t Save. Or maybe Word crashed or your laptop lost power before you remembered to save what you were working on. We’ve all felt that pain, but all is not necessarily lost. By default, Office applications automatically save temporary backup copies of your documents as you work and there’s a good chance you can recover them.
Read more at How To Geek...
Microsoft made massive changes in Office 2016 for Windows but has hidden most of the changes beneath a reassuringly familiar-looking surface. With the new version, the world's most-powerful and widely used office application suite leaves its online and desktop-based competition even further in the dust, especially in its convenient and deeply integrated collaboration features.
Read more at PCMag...
When writing a document, most of us write the first draft, making changes as you go. Then, you edit it, rewrite it, and rearrange it. When rearranging a document, you may want to reorder some paragraphs. We’ll show you an easy way to do this.
Read more at How to Geek...
One feature that I get questions about is the cross-reference capability. This is the ability to insert text that references things like numbered paragraphs. We've probably all had the frustration of having a reference in your text that says something like "As explained in paragraph 3.1..." and then in the course of editing your document pargraph 3.1 becomes paragraph 3.4 and suddenly your text is wrong.
Read more at Office for Lawyers...
When laying out your document in Word, it’s sometimes helpful to view multiple pages on the screen at one time, especially if you have a large monitor. Seeing multiple pages at a time allows you to get a sense of how your overall layout looks.
Read more at How To Geek...
If you’ve ever opened a document that had more strikeouts than a beer-league ballplayer, you’re familiar with Microsoft Word’s “track changes” feature. It’s one of the most useful tools for collaboration, but in practice a marked-up document can quickly overwhelm with its tangle of additions, deletions, and comments all displayed in multiple colors—one for each contributor. It's enough to make you want to put a big red “X” on the whole thing. But before you do, read through our guide to safely—and sanely—navigating a multi-authored document using track changes. We’re confident that by the time you’re done you’ll wonder how you ever lived without it.
Read more at PCWorld...
The vast majority of us do not know what metadata is, yet it exists within every document we create and has the potential to harm. Metadata is information about a document and every time one is attached to an email, the metadata is sent with it. As it is generally hidden, it is important to understand the relative risk of leaving metadata in documents when they are shared.
Read more at Workshare.com...
I recently switched from Microsoft Office 2010 to Office 365, which uses the Office 2013 suite of products. I’m not as happy with the design of 2013 as I was with 2010, and the switch has left me feeling that some functionality is missing. I recently picked up some tips that have helped me be more productive with Office 2013, and this post will cover three of them.
Read more at Law Technology Today...
Can legal KM initiatives actually increase attorney carelessness and risk-taking? Risk compensation, an interesting behavioral phenomenon that has time and again been highlighted in our species, may lead to this odd result. According to a study by Canadian psychologists, school-aged kids tackling an obstacle course engaged in far more reckless behavior once they donned safety gear.
Read more at the ILTA KM blog...
At the recent TechEd Africa 2013, we caught up with Uriel Rootshtain, Business Lead of the Office Division at Microsoft South Africa about Office 2013 and Office 365 and the role it will play in the local law office.
You might have noticed that whenever you open any document in Word 2010 and try to edit it, you just can't. To edit or save a document you have to click on the yellow bar that contains Enable Editing button. Here are the instructions to disable the irritating feature.
Read more at Repair Corrupt Files Blogspot...
When I type the date, 9 times out of 10 I mix up two characters, or get the spacing wrong. Here is a shortcut key to get you today's date with a single key sequence.
Saving documents is something we touched on last week, this week we look at using the "Save As" function allowing you to save the file as a new file.
Saving documents on the fly as you type - something you really wonder why you don't do it more often....when you have typed ten pages and Eskom does their unexpected load shedding..
Speling erors alwais creap in when you leest eggspect them, from finger trouble or more often than not…bad spelling - I should know. Let's look at a quick key to spell check selected text or the entire document.
Change the case of the selected text by using the shortcut key...
Line spacing is important in legal documents, so to make it easier - here are a few quick keys to change the line spacing.
A quick key sequence to delete previous words at a press of a button - makes document editing a lot easier.
This is very useful to sort out the layout issues in a Word document, by turning on the non-printed characters you get to see the tabs, spaces and carriage returns in the document that may be causing the trouble. Very, very useful if you are working on somebody else’s document.
This quick key sequence will open the font menu so that you can change the appearance of the selected area.
Use this quick key to indent the current text.
Apply a hanging indent to the current text, or the selected area.
Justify the text so that the text is aligned with the left and right margins.
A quick way to open the “Find and replace” option….
When you are typing correspondence on a regular basis (all day type of thing), it makies sense to use the shortcut key to open a new blank document....
A quick and easy way to get to your printing window without the mouse.
When typing at the speed of light, like most paralegals I have met - it is a crime to have to stop to use the mouse to click the text formating tools on the menu bar, rather use the quick keys. I know this is a really simple shortcut, but I have seen a number of people using the mouse instead of these simple keys.
I know what legal secretaries’ computer screens look like on an average day, about 30 windows of Word in various states. When trying to find your Desktop to click on a shortcut takes a loooong time. This will get you there in an instant!
Word's AutoText feature (found under the Insert tab | Quick Parts) is an easy way to store and use common words or information for future use within a document. With AutoText, users can quickly insert lengthy and frequently used words or phrases into a document. AutoText, which has long been a feature of Word, and Quick Parts, introduced in Office 2007, are each subsections or "galleries" of Building Blocks. They both serve the same purpose: To deliver pre-established content into your document quickly and easily.
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Wanting to close applications or active windows very quickly? These shortcuts will help in speeding up your closing of applications.
Typing out an Afrikaans document in MS Word with your language and country settings set on English doesn't do much to improve your love for MS Word. The answer is to load the Afrikaans language pack and setup MS Word to be able to assist you in creating an "ordentlike dokument".
What's a style and why would I want one? Few of us would create a document in which every paragraph looked the same. We use structural elements (such as a title, headings, sub-headings, or captions to pictures) to help our readers make sense of our documents.
Read more at Shauna Kelly's MS Word site...
Have you ever had a joint submission due in court (or some other document you were collaborating with another attorney on) and gotten a draft Microsoft Word document from your co-counsel that was an absolute train wreck? I'm not talking about legal arguments, but formatting that looks like someone's two-year-old typed it.
Read more at The Lawyerist
There are two very useful features in the ribbon versions of Word, which can make the Office user's life a lot easier. These are the Access Key feature and the Quick Access Toolbar.