JENSEN | NEUGEBAUER attorneys are highly specialized within the fields of insurance, tort, sea and transport law. Their client base consists of numerous professional organisations and private persons with various demands and expectations when it comes to working on a law case. This is why focus, flexibility, efficiency and secure and reliable communication to a large extent underpins their daily workflow.
The new way of working
“I don’t quite know what it is, but I just like this device better”, says Mr. Mads Poulsen, Partner at JENSEN | NEUGEBAUER Advokater.
In their daily routine, JENSEN | NEUGEBAUER uses dictation to put everything from small messages, emails to extensive case descriptions into text. Although it is seen as a traditional working method, it saves time as everybody in the firm focuses on their actual task.
“Once you get used to dictation, it is much faster than writing yourself. You might be quick, but you will never be as fast as the typist”, exclaims Mads Poulsen. “Not dictating and writing yourselves leads to more costs for the clients”, Mr. Poulsen adds.
Finding the right solution
When optimizing their internal workflow, JENSEN | NEUGEBAUER wanted to make sure they choose the optimal solution. This meant a solution, where the walls of the office do not constrain efficiency.
The solution was a combination of a portable Philips Pocket Memo 8200 voice recorder and the Philips smartphone application, providing a great opportunity to overcome the physical constraints of the office and allows a much more flexible workday. Mads Poulsen points out, “My brain doesn’t shut down, when I leave the office at five o’clock. I often think of tasks or ideas, which I earlier would have written down on my to-do list or sent to myself in an email. Now, I simply dictate everything into my phone and press ‘send’ – and then it’s done!”
Christina Neugebauer, also partner at JENSEN | NEUGEBAUER, even explains how dictation provides the opportunity to improve the internal communication at the office. “Instead of writing a post-it to the secretary with a short message, you can be very kind and personal in a dictated message.”
The Philips Pocket Memo 8200
The new Pocket Memo voice recorder works very smoothly. It is the newest technology from Philips, and the metal design with the large color screen gives the device a high-class look and feel.
“It fits your hand perfectly, even for longer periods, and it practically never runs out of power. The quality of the hardware is just fantastic,” says Mrs. Neugebauer. “Once you have learned to dictate, the device becomes your best friend,” she added enthusiastically.
Smooth transition to a new solution
Everything worked from day one and this in an improved manner. “The transition period simply did not exist. We had absolutely no problems,” Christina Neugebauer points out. Mads Poulsen states promptly after, “You get really good at going from thought to written word. You can almost write a letter in one breath.”
Philips see this solution as the future of digital dictation; Creating and supporting such efficient workflows, where tasks are solved quickly and thoroughly, where the strengths of lawyers and secretaries are utilized in an optimal fashion and where the best possible outcome for the company and client is guaranteed. In short, Philips dictation solutions bridge the gap between smart thinking and efficient action.
For more information on how Philips dictation solutions can help make your firm more productive and efficient please call:
Powerhouse Dictation | Philips
011 887 1056