Managing time can be a challenge in the best of circumstances, and the changing dynamics of the legal profession in recent years only seems to be making matters worse. Digital dictation is not simply about saving time and being more efficient. When taken full advantage of, the right solution can help improve client service and increase billable hours.
Digital dictation has many benefits, some of which include:
- As soon as your dictation has been made, it can be marked as urgent if necessary and sent directly onto your secretary for typing.
- You are able to monitor how quickly work is being progressed and produce regular reports to track and audit document turnaround times
- Secretaries can manage their workload better as they can see exactly what recordings are of priority and work accordingly
- Being able to dictate a letter or meeting notes, during a consultation or immediately after seeing a client, minimises the risk of recording incorrect or incomplete information and speeds everything up
- It is now possible to be totally mobile as well with Philips SpeechLive. Record via your smartphone or digital recorder and send your dictations on the go.
Making the Recording
The Philips range of professional dictation recorders offer the perfect solution to your dictation requirements. They are ergonomically designed to fit comfortably in your hand with the controls readily accessible to make recording as easy as possible. You are able to insert, overwrite and delete seamlessly within a recording and can easily bookmark important points for later reference.
Dictating is said to be on average at least seven times quicker than typing. The Philips Pocket Memo 8200 voice recorder takes dictation to the next level. Breakthrough 3D Mic technology delivers best audio quality in any recording situation. Philips have also recently launched the Pocket Memo 7200 and Pocket Memo 6000 to the new range. Perfect for on the go or in noisy environments. Legal professionals often have to handle large amounts of correspondence and documentation daily. The intuitive devices comes in a robust, yet lightweight stainless steel design, which offers perfect ergonomics for working over longer periods of time.
The SpeechAir smart voice recorder saves you time and resources by allowing you to work more flexibly than ever before. Integrated Wi-Fi functionality facilitates quick file download from any network. Recordings are encrypted in real time for maximum data security. The device also features three microphones dedicated to outstanding voice recording quality.
Increased efficiency and sped up document turnaround
Coupled with SpeechExec software for efficient data management or the mobile cloud dictation solution SpeechLive, going from voice to a text document has never been quicker. Dictations can either be forwarded automatically to a transcriptionist work list, to an external transcription agency or be fed into speech recognition software, which creates transcribed documents almost instantly. No need for long lag times or waiting for the cassette to be picked up by a transcriptionist. The software can be rolled out centrally and works in mixed environments.
In summary, digital dictation and workflow software ties it all together and allows law firms to combine the speed of capturing dictation digitally with the flexibility of moving files in a systematic and controlled manner. Philips dictation recorders and software offer the perfect solution for legal professionals. Whether you are a small, mid-sized or large law firm, corporate legal department or a court, Philips can help you manage your work load, lower your administrative costs and increase your efficiency and profits.
The bottom line is that digital dictation benefits the firm. Best of all, the client is served with more speed and quality.
Try out Philips SpeechLive for yourself with a 30-day free trial. Go to www.speechgo.co.za and sign up!
Contact us now for an obligation-free demonstration to learn how you will improve your efficiency and productivity through the use of our products.