Smarter Dictation – Streamlined Workflows – More Time for Your Clients.
A smarter way for legal professionals to manage dictation, documents and workflow
In the legal profession, time is valuable. Fee earners need to spend their time advising clients, preparing documents, reviewing cases and progressing matters — not managing administrative processes.
Lexacom is a powerful digital dictation and workflow solution designed specifically to help legal professionals work more efficiently.
By combining digital dictation, workflow management, speech recognition and mobile working, Lexacom helps law firms streamline the journey from dictation to completed document.
WHY LEXACOM FOR LAW FIRMS?
Lexacom has developed its legal solution around the specific requirements of lawyers and legal support teams. The platform provides an intuitive and flexible workflow that can be adapted to different working practices — from a small practice to a large, multi-site law firm.
LESS ADMINISTRATION – MORE PRODUCTIVITY
Lexacom helps reduce the amount of time legal professionals spend on routine document-production tasks, allowing them to concentrate on higher-value, client-facing and fee-earning activities.
LEGAL SPECIFIC SPEECH RECOGNITION
Lexacom provides speech recognition with a legal-specific vocabulary, designed around the terminology used by legal professionals.
Dictated content can be converted into text, helping reduce the amount of manual typing required and accelerating document production. Live and deferred speech recognition is available within the system. Live speech recognition allows the user to dictate into ANY program on their PC and have Lexacom automatically type that up (word docs, emails, online documents and industry specific applications).
INTELLIGENT WORKFLOW MANAGEMENT
Every firm works differently. Lexacom allows workflows to be configured around your organisation’s requirements, whether documents pass directly from a fee earner to a typist or through multiple stages of review and approval. Work can be prioritised, tracked and managed throughout the process.
WORK FROM ANYWHERE
Modern legal practices are increasingly distributed across offices, homes, courts and client locations. Lexacom’s mobile capabilities allow users to create and manage dictations while away from their desks, helping keep work moving regardless of location.
IMPROVED VISIBILITY
Lexacom provides reporting and dashboard functionality, giving management greater visibility of document production and workload. This can help firms understand:
- What work is outstanding
- Where work is in the workflow
- What needs to be prioritised
- How workloads are being managed
- Where potential bottlenecks may exist.
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HOW DOES IT LEXACOM WORK?
1. DICTATE
A lawyer or other authorised user records a dictation using their preferred device. Dictations can include letters, emails, reports, notes and other legal documentation.
2. SEND
The recording is securely sent into the Lexacom workflow. The job can then be routed automatically according to the firm’s configured workflow.
3. TRANSCRIBE
The recording can be transcribed by a typist or processed using speech-recognition technology, depending on the firm’s chosen workflow.
4. REVIEW
Where required, documents can be reviewed, amended and approved before completion.
5. COMPLETE
Once finalised, the document is ready for the next stage of the firm’s process.
The result: A structured, trackable workflow from spoken word to completed document.
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THE BENEFITS TO YOUR LAW FIRM
⏱ SAVE TIME
Reduce the time spent on repetitive document-production and administrative tasks.
💼 FREE UP FEE EARNERS
Allow lawyers to spend more time on client work and other higher-value activities.
🚀 SPEED UP DOCUMENT PRODUCTION
Streamline the movement of dictations and documents through the organisation.
📱 WORK ON THE MOVE
Keep dictation and document workflows moving whether users are in the office, working remotely or travelling.
👥 SUPPORT TEAM COLLABORATION
Connect fee earners, typists, support staff and management through a structured workflow.
📊 IMPROVE MANAGEMENT VISIBILITY
Use reporting and dashboards to understand workload and document-production activity.
📈 SCALE WITH YOUR BUSINESS
Lexacom is designed to support organisations ranging from smaller practices through to firms with hundreds of users.
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A MODERN ALTERNATIVE TO TRADITIONAL DICTATION
Many firms still rely on processes where recordings are manually transferred, saved to shared folders or passed between individuals. These approaches can make it difficult to know:
- Where is the dictation?
- Who is working on it?
- Has it been transcribed?
- Does it need reviewing?
- What is urgent?
Lexacom replaces fragmented processes with a structured digital workflow, providing greater visibility and control over the movement of work.
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MORE THAN DIGITAL DICTATION
Lexacom is not simply a replacement for a traditional digital recorder. It is a workflow platform designed to bring people, technology and document-production processes together. The Lexacom platform combines digital dictation, workflow management and speech recognition, with additional technologies available to help organisations further improve productivity. For legal practices, this means the system can be configured around the way your firm actually works — rather than forcing your firm to change its entire working process to accommodate the software.
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WHY ASSOCIATED IMPORTS?
Associated Imports is the South African direct importer and distributor of specialised recording and digital dictation solutions.
We work with organisations to identify the right recording, dictation and workflow technology for their specific requirements. From professional digital recorders through to complete workflow software solutions, our objective is simple:
Helping organisations work smarter through technology.
READY TO IMPROVE YOUR LEGAL WORKFLOW?
If your law firm is still relying on traditional dictation processes, shared folders or manual document-production workflows, it may be time to consider a more efficient approach.
Let’s look at how Lexacom could work within your firm. Contact Associated Imports & Distributors
🌐 www.associatedimports.co.za
📞 087-2658141
Book a demonstration and see how Lexacom can transform your firm’s dictation and document workflow.
